To edit an online banking transaction in MoneyCoach, open the Online Account, find the imported transaction, swipe left, tap "Edit", update the details you need, and tap "Save". This lets you clean up bank-imported transactions with better descriptions, categories, subcategories, payees, tags, attachments, and locations.
Step-by-step guide
- Open MoneyCoach
- Open the Online Account that imported the transaction
- Find the transaction you want to edit
- Swipe left on the transaction
- Tap "Edit"
- Update the transaction details you want to clean up
- Tap "Save"
Now the online banking transaction is updated inside MoneyCoach and will be easier to review in your transaction list, reports, and exports.
If you have not connected your bank yet, start with How To Connect Your Bank Account.
What you can update
Online banking gives MoneyCoach the transaction data your bank provides, but banks do not always send the information in the way you want to track it. After the transaction is imported, you can edit the details that make the transaction more useful for your own finances.
Description
Use the description to add a clear note about what the transaction was for. This is useful when the bank description is too short, unclear, or filled with technical text.
For example, a bank might import a transaction with a generic merchant line. You can add a description such as Dinner with team, Refund for order, or April utility bill so you understand it later.
Category and Subcategory
Use Category and Subcategory to make sure the transaction appears in the right part of your spending history. This is one of the most important cleanup steps because categories affect how you read your MoneyCoach Financial Reports.
For example, if your bank imports a supermarket purchase too broadly, you can move it to the correct grocery category or subcategory so your monthly spending totals stay useful.
Payee
Use Payee to track who you paid or who paid you. This is useful for merchants, employers, friends, family members, landlords, clients, and anyone else you want to review later.
Payees are especially helpful when the bank description is inconsistent. One merchant may appear with different names depending on the payment processor, card network, or bank. Setting the payee in MoneyCoach helps you keep those transactions easier to find.
Tags
Use Tags when a transaction belongs to a theme that is not covered by one category. Tags are useful for projects, trips, events, reimbursements, tax prep, shared costs, and any other cross-category tracking.
For example, you can tag several different transactions with Vacation, even if one is a flight, another is a restaurant, and another is a hotel.
Attachments
Use attachments when you want to keep a receipt, invoice, photo, or document connected to the transaction. This is useful for warranties, reimbursements, taxes, business expenses, and bigger purchases where you may need the original document later.
If you want a dedicated walkthrough, see How To Scan Invoices & Receipts.
Location
Use Add Location when the place matters. This is helpful for remembering where a purchase happened, especially while traveling, shopping in person, or reviewing expenses from a specific area.
Locations add extra context to the transaction without changing the bank record itself.
When to clean up online banking transactions
Cleaning up imported online banking transactions is useful when the bank data is technically correct but not organized in the way you personally track money.
This is especially useful when you want to:
- Fix unclear bank descriptions
- Put spending into the correct category and subcategory
- Track spending by payee, tag, or location
- Attach receipts or invoices for later reference
- Prepare cleaner data before reviewing reports or exports
- Keep imported transactions consistent with manually added transactions
For example, your bank may import a card payment with only the merchant name and amount. In MoneyCoach, you can open that online transaction, set the correct category, add the real payee, tag it for a trip or project, attach the receipt, and save a clearer record for future reports.
Additional information
Editing an online banking transaction in MoneyCoach does not change anything at your bank. Online Banking in MoneyCoach is read-only, so your edits are only used to organize your MoneyCoach data.
If an imported online banking transaction is actually money moved between your own accounts, use How To Mark Online Transactions as a Transfer instead of only changing its category. This keeps transfers separate from real income and expenses.
Some pending online banking transactions may later be replaced by confirmed transactions from your bank. If you are cleaning up a pending transaction, keep in mind that the final confirmed transaction may arrive later depending on how your bank syncs data.
