Use one shared Space when a group needs a common record of rent, utilities, groceries, travel, or another project. MoneySpaces records and discusses the costs; it does not move money between members.
Agree on the rules first
Write down:
- which expenses count as shared;
- whether costs are equal or use another split;
- who records each recurring bill;
- how reimbursements are marked; and
- the monthly settlement date.
If one roommate pays $90 for a three-person utility bill, record the $90 payment once and use the description, tags, or comments to document the agreed shares. Do not enter the same bill once per person unless your chosen accounting method requires distinct entries.
Invite the group
- Create a Space with a specific name, such as “Oak Street Apartment.”
- Open the member or sharing controls.
- Invite each participant using the available Apple sharing method.
- Ask everyone to accept through the Apple account used for iCloud.
- Add a test transaction and confirm every intended member can see it.
The screenshot shows an older design. In the current app, use Settings → Tutorials if the sharing control has moved.
Keep the record understandable
Use stable tags such as Rent, Utilities, Groceries, and Household. Put the payer and billing period in the entry—for example, “Electricity — August — paid by Maya.” Attach no private banking credentials.
At settlement time:
- review uncategorized or disputed items;
- confirm reimbursements outside MoneySpaces;
- add a clearly labeled settlement entry only if that matches your method; and
- leave a comment explaining any adjustment.
If a member leaves the household, settle the period first, then review their access. Keep the records needed by the remaining group and avoid sharing future private expenses in the old Space.
MoneySpaces uses iCloud and CloudKit for collaboration. If changes do not appear, confirm connectivity, iCloud access, invitation acceptance, and current app versions before creating a replacement Space.
